The total number of employees are not exported when creating an Empdupe file in Payroll Premier

Legacy KB ID: 2245

Question

Why are the total number of employees not exported when creating an Empdupe file in Payroll Premier?

Answer

IMPORTANT: Before downloading and installing the Empdupe file update, you must have downloaded and installed the Service Pack 1 update that was released in October 2007.

  • The update is now available for download from our Updates and Service Packs page provided below:

     https://www.quicken.com.au/support/updates/QuickPayroll/default.aspx
  • If you have more than 23 employees and have submitted the Empdupe file to the ATO without following the steps below, you will need to download the Empdupe file update and re-submit the Empdupe file to the ATO. 

At present, only a maximum of 23 employees are reported in an EMPDUPE file. I.e. Only the (23) employees visible on screen are exported as part of the Empdupe file. If there are more than 23 employees, you will need to scroll down to the next 23 employees and create another Empdupe file and so on.

Note:  - You must ensure no employee is duplicated within the Empdupe file as it will not  be acceptable by the ATO.

- If you have 23 employees or less, this issue does not apply.


Creating the EMPDUPE file:

  1. From the Reports menu, choose Payment Summaries.
  2. Choose Create Empdupe File for ATO.
  3. Next to Year End, enter the end of year date for the Payment Summaries that you are printing.
  4. If the Contact Name is blank, enter the name of the payroll administrator or contact person if the ATO has any queries, Payroll Premier will automatically enter the contact name that has been entered through Files Preferences.
  5. If your business has more than one branch, enter the number of the branch you are filing for in the Branch Number field.
  6. If you require more than one Empdupe file, you will need to change the Destination file name according to the Magnetic Media Information Form. These names are required by the ATO. [Refer to Page 3: Magnetic Media - Multiple files Payment summary annual reports which can be printed from Reports menu > Payment Summaries > Print Magnetic Media Information Form].
    You can also change the drive to where it is placed. To place the file on the A drive (save directly to floppy disk), enter A:\EMPDUPE.A01 You can however choose to save this file wherever you like.
  7. Click on the Supplier Details tab and check that the company details are correct. Payroll Premier will automatically fill these in using the company information.
  8. From the Advanced tab, select/tick the first 23 employees. [Note: Only the (23) employees visible on screen are exported as part of the Empdupe file].
  9. Click OK.
    Payroll Premier will create the EMPDUPE file and prompt you to print out the Magnetic Media Information form.
    If you’ve marked a payment summary as amended in the Payment Summary tab on an employee’s record, Payroll Premier will identify the information as amended in the EMPDUPE file.
  10. Repeat steps 1 to 9 until all employees have been exported.
    Note: Make sure to untick the first 23 employees when creating the second Empdupe file and so on untill all employees have been exported.
  11. (If required) Use Windows Explorer (or other software) to transfer/copy the EMPDUPE file from the saved location to your preferred magnetic media format.
  12. Send all of your EMPDUPE files and the Magnetic Media Information form (which can be printed from Reports menu > Payment Summaries > Print Magnetic Media Information Form) to the tape processing department of the ATO. The address is printed on the Magnetic Media Information Form.

How did we do?

Related Articles

Cannot create SuperStream export file when new employees added in Payroll Premier
What is the Supplier Number refered to when making an empdupe file?
Tax File Number does not print on Payment Summaries from Payroll Premier
Powered by HelpDocs (opens in a new tab)

Powered by HelpDocs (opens in a new tab)