BAS is still incorrect after confirming Tax Reports are correct

Legacy KB ID: 3762

Question

Why doesn’t my BAS correspond to the Tax Reports?  I have confirmed that the Tax Reports are reporting all relevant transactions correctly and I have rebuilt my company file and verify shows no errors.

Answer

The BAS uses Tax Items while reports use Tax Codes. 

If you have made a tax item inactive, and that inactive tax item contains transactions relevant to this BAS, then the BAS will not be able to access that tax item information.  Please note that if you make a Tax Item inactive you can still use the Tax Code it is linked to. 

If you have recently upgraded from a pre-QBi (2007/08 and earlier) version, then the upgrade process may have created special tax items such as GST-P and NCG-S (click here for more information (Issue ID: 244)).  These special tax items are also made inactive and not available to the BAS. 

Solution

Check the Tax Items that your Tax Codes are linked to and make any that are inactive active.

To make an Inactive Tax Item Active:

1.    Open the Tax Item List (Lists > Tax item List)

2.    Check the Include Inactive box at the bottom of the screen.  Inactive items will appear with a grey X next to the item;

3.    Click on the grey X of the relevant item to make it active;

4.    Uncheck the Include Inactive box to hide inactive items.

Your BAS report should report correctly.

If the Tax Code that is linked to the inactive Tax Item is no longer required, make it inactive.  Before doing so check whether the tax code was used recently.  If it has been then reassign the transactions to another tax code. 

To make a Tax Code inactive:

1.    Open the Tax Code List (Lists Tax Code List);

2.    Right-click the tax code and select Make Inactive.