Entering barcodes into QuickBooks for use in QuickPOS.

Legacy KB ID: 3491

Question

Answer

Ensure you have to connect your barcode scanner and keyboard to the PC where QuickBooks is installed and working as expected.

Open QuickBooks

1.    Open the Item List:  Lists > Item List

2.    Select the Item that you wish to scan from the List:

a.    Right-click and select Edit Item

b.    Click in the Barcode field and scan the Item (the Edit Item window may close.  If the edit window closed, click on the Item again and edit it)

c.    There is now the barcode number in the field with a ' ~ ' at the beginning of the barcode. Delete the ~ symbol and press OK

Your Item now has a Barcode associated with it.

Transfer the List to POS Administrator

1.    Ensure the POS Terminal is closed

2.    Open POS Administrator and select Transfer

3.    Open the POS Terminal and ensure your Product List is updated with the Barcode:

a.    Press Enter on the sale screen within Terminal to bring up the List of Items

b.    Browse through the items to see if the Barcodes have come across.

The items should now scan.

If you still cannot scan correctly, check the setup of the scanner

1.    Open Notepad ¨C Windows Start button > All Programs > Accessories > Notepad

2.    Scan a product ¨C the code will appear in Notepad

3.    The correct format for POS is:

Line 1:  ~1234567890

Line 2:   <carriage return symbol>

4.    If your format is different, refer to your scanner guide for correctly setting your scanner.  

a.    For the DataLogic Touch 65 Scanner, scan the following barcodes on the barcode sheets provided with the scanner:

                                          i.    USB Keyboard Mode

                                         ii.    USA Default

                                        iii.    Set for use in QuickPOS

b.    For the Senor scanner:

                                          i.    Scan the barcodes on pp36-38 of the POS Installation and Upgrade Guide.