How do I pay a bill in Accounts Payable (A/P) in QuickBooks?

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Question

How do I pay a bill in Accounts Payable (A/P) in QuickBooks?

Answer

With QuickBooks' Accounts Payable (A/P) system, you can enter your bills when you receive in the Enter Bills window, and you can pay them in the Pay Bills window. Important : Do not enter your bill payments in the Write Checks or Enter Credit Card Charges windows directly. Only the Pay Bills window allows you to link the Bill Payment to a previously entered bill. To pay bills: 1. From the QuickBooks Vendors menu, choose Pay Bills to open the Pay Bills window. 2. If desired, enter a date in the Due on or Before field near the top of the window, then press the Tab key to re-sort the list of bills to be paid. 3. Select the desired option in the Sort Bills By field. 4. Select the bills you wish to pay by clicking in the checkmark column; to pay all, click the Select All Bills button at the bottom of the window. 5. To pay only part of a bill, enter the partial amount in the Amt. To Pay column. 6. Select the appropriate Payment Account and Payment Method in the respective drop-down lists near the bottom of the window. 7. To review an individual bill, click on it once to highlight it, then click the Go To Bill button. 8. Click Pay & Close to pay selected bills, or Pay & New to pay selected bills and return to the Pay Bills window. 9. If you selected to pay your bills by cheque, you may want to print your checks now. (From the File menu, choose Print Forms > Cheques.)

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