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Match and code transactions using fast coding in Reckon One

Learn how to match, code and split transactions using fast coding in Reckon One. If you're not ready to jump in, you can learn more about fast coding and how it works first.

This feature is available on all accounting and Reckon Ultimate plans.

Before you start

Before you start, you will need to have a bank feed connected to the relevant Reckon One bank account. Only bank accounts that have a bank feed will be able to be selected in the fast coding screen.

You can also manually upload bank transactions to these bank accounts on the fast coding screen. First log into your financial institution and export the electronic bank statement or bank transactions as a QIF file or CSV file format and save it to your computer. Then:

  1. In the Banking menu, select Fast coding.
  2. Select the relevant Reckon One bank account in the Account dropdown menu.
  3. Select the ellipses icon (3 dots).
  4. Select Upload transactions.
  5. Click Upload.
  6. Select your file.
  7. Format the columns as per your requirements.
  8. Select Confirm import.

Match or code individual transactions

To match or code individual transactions:

  1. In the Banking menu, select Fast coding.
  2. Select the relevant Reckon One bank account in the Account dropdown menu.
  3. (Optional) Adjust the date range in the From and To fields. Dates are inclusive and default to the beginning of last calendar month through to the current date.
  4. You can search or filter to find specific transactions or display only those not yet matched or coded.

Accept or decline matches

A Match button will display next to any transaction with a potential match. Hover over the Account field to see information about the transaction recorded in Reckon One to help you identify whether it's the matching transaction.

There are several options available when you see a potential match:

  1. To accept the potential match either use your keyboard to press Enter on the transaction line (this will accept the match and move you to the next transaction), or use your mouse to click Match.
  2. To see a list of other potential matches use your keyboard to press the space bar while in the Account field, or use your mouse and click on the Account field to display the list of matches and accounts. Press Enter on your keyboard to select a Reckon One transaction to match.
  3. To decline the match and code manually, click the cross next to the Match button.

Manually code transactions

You can manually code any transaction that doesn't have a match, or where you've declined the match. To manually code a transaction:

  1. Enter information into the fields in the grid. You can use your keyboard to navigate the grid, or use your mouse to click on each field to view a list of options. You can also search accounts by entering text into the Account field.
To automatically code a transaction the same as the previous when they're both the same transaction type (Money In or money Out), press the + key.

Bulk match or code transactions

You can bulk match transactions, or bulk code transactions (this is called batch coding):

  1. In the Banking menu, select Fast coding.
  2. Select the relevant Reckon One bank account in the Account dropdown menu.
  3. (Optional) Adjust the date range in the From and To fields. Dates are inclusive and default to the beginning of last calendar month through to the current date.
  4. Click on the checkbox against each transaction.
    All selected transactions must be either Money out or Money in transactions (you cannot bulk match or code Money out and Money in transactions together). To bulk match, all selected transactions must have a potential match (that is, showing the Match button). To bulk code, all transactions should be needing to be coded to the same Account.
  5. Either or both of the following options will appear at the top, depending on the transactions selected. Select the relevant icon for the action you wish to do:
    1. For batch coding:
      1. Select Batch coding.
      2. Enter an Account code first.
      3. Enter any other fields you wish to code (Tax code, and if available, Contact and/or Classification)
      4. Click on the tick to save.
    2. For bulk matching:
      1. Select Apply matches.

Split transactions

To split a transaction:

  1. Either click on the Account field and select Split transaction, or press the / key on your keyboard. The Split Transaction window will open.
  2. Enter the details to split the transaction.
  3. Click Save transaction.

After transactions are matched or coded

Once a transaction is matched or coded, it remains in the fast coding screen under the Coded transactions filter. It will disappear from the Bank transactions screen, to avoid double coding.

Change a transaction after fast coding

If you change a transaction in the fast coding screen after it's coded, your changes will carry through to the Reckon One transaction and will replace the information originally entered in for the transaction.

If you change a Reckon One transaction that has already been matched to a bank transaction in fast coding (or the Bank transactions screen), the bank transaction will become unmatched again.

Export transactions to view offline

You can export selected transactions to view offline, send to clients for approval, or simply to keep a clean record of your coding progress:

  1. In the Banking menu, select Fast coding.
  2. Select the relevant Reckon One bank account in the Account dropdown menu.
  3. Using the checkboxes, select each transaction that you wish to export and select the columns you wish to view and export.
  4. Select the ellipses icon (3 dots).
  5. Click Export Transactions.
If you attempt to re-upload the exported transactions with any updated information, it will create a duplicate transaction within fast coding.

Delete transactions

You can delete manually uploaded transactions only (that is, those that were imported via a QIF or CSV). Any transactions imported via a bank feed cannot be deleted. To delete manually uploaded transactions:

  1. In the Banking menu, select Fast coding.
  2. Select the relevant Reckon One bank account in the Account dropdown menu.
  3. Using the checkboxes, select each transaction that you wish to export and select the columns you wish to view and export.
  4. Select the ellipses icon (3 dots).
  5. Click Remove Transactions.

Read more


Need more help?

Ask the Reckon Community at: https://community.reckon.com/categories/reckonone

Or Log a Support Ticket: https://www.reckon.com/au/support/

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About fast coding in Reckon One

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