Annual Leave accrues when employee’s pay is disabled

Legacy KB ID: 4369

Question

Why does Payroll Premier add the leave time that was skipped when the employee was disabled when the pay is enabled again? An employee that was on extended special leave and not entitled to accumulate leave time, was given the leave time for the period his pay was disabled on the first pay run.   

Answer

You will experience this issue if leave is accumulated on time basis like Pays and Weekly.  This issue has not been noted where Normal Hours has been used. 

The Disable function of a pay run is there to exclude an employee from this particular pay run.  It is not a device to not provide entitlements to the employee.

 

Workaround

1.    Take note of the employee’s entitlements after the last pay was run.  You may record them in the Notes tab.

2.    On the next pay (the first on extended leave period), disable pay for the employee.

3.    On the first pay when the employee resumes work, re-enable the pay. 

4.    After the pay has been run, modify the Accrued Leave time by adding this pay’s accrual to the balance as at the pay prior to the special leave starting. 

 

How did we do?

Time in Lieu Report shows only the first entry

Work cover report shows zero amounts for WorkCover Paid.

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