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About recurring transactions in Reckon One
Learn about recurring transactions in Reckon One and how to schedule them in a way that works for you and your business.
About recurring transactions
A recurring transaction saves the details of a transaction (such as the contact, line items and notes from an invoice, bill, payment, receipt or journal) so you can create regular or predictable transactions easily without having to type in the same details every time.
You can set up recurring transactions for invoices, bills, payments, receipts and journals.
There are 2 types of recurring transactions; scheduled (available on all accounting plans), and unscheduled (available on Accounting Premium and Reckon Ultimate plans only).
- A scheduled recurring transaction gets created for you automatically on a timetable you set. You tell Reckon One how often, when to start, and when to finish, and it automatically creates the transactions for you (with the option to skip when needed).
- An unscheduled recurring transaction is there for you to use on demand, and has no timetable. Reckon One holds onto the details and waits. When you want to create a new transaction using the recurring transaction, you can open the recurring transaction and select Create from recurring.
What data is saved in recurring transactions
A recurring transaction holds the transaction's header and its line items:
- Contact, reference, classification, payment terms, notes and tax settings
- Every line-item or account, description, quantity, unit price, discount and tax code
- Attachments (for invoices only)
It deliberately doesn't save anything date-driven or anything Reckon One generates. The transaction date, the due date, the transaction number, the payment status and amounts outstanding are all worked out when you create the transaction, not when you save the recurring transaction. That's why an unscheduled transaction has no date fields on it - there's nothing to put in them.
Reminders for unscheduled transactions
With a Reckon Ultimate plan, you can set a reminder on an unscheduled recurring transaction so you know when it's time to create the new transaction. Reminders show on your dashboard and in the recurring transactions list. Learn how to set reminders for unscheduled recurring transactions.
Groups for unscheduled transactions
With a Reckon Ultimate plan, you can sort your templates into groups (for example, by customer, supplier, transaction type or when they're due) so related templates sit together in the list. Learn how to group recurring transactions.
Read more
- Learn how to set up a recurring transaction in Reckon One
- Learn how to group recurring transactions in Reckon One
- Learn how to set reminders for unscheduled recurring transactions in Reckon One
