Adding and managing company contributions in Reckon One

Learn how to create and manage company contributions in Reckon One, so they can be added to an employee's pay setup to be paid each pay run, or selected to be used within a pay run.

Overview

Company contributions do not affect the employee’s net total therefore does not show on the pay slip. This pay item type is typically used for internal use to track extra company benefits, shares etc.

Adding a company contribution

To add a company contribution item:

1. Go to Payroll, Payroll settings, then Pay items.
2. Select the Company contribution tab. Displayed will be a list of any any previously created company contribution items.
3. Select Create pay item and then Company contribution, or if there are no existing Company contribution pay items, select Create company contribution item from the pay items screen.
4. Enter the data based on the Company contribution
   1. Company contribution item name
   2. Description (optional)
   3. Expense Account - the relevant Account to be selected from the drop down list
   4. Liability account (optional) - the relevant Liability Account to be selected from the drop down list. Either liability account or supplier is required.
   5. Supplier (optional) - select the relevant Supplier from the drop down list or create a new option to create a new supplier
   6. Calculation basis - options are
      1. Unit - enables the entry of a unit and value
      2. Hourly - enables the entry of a unit and hourly rate
      3. Fixed amount
   7. Default rate (optional) - you can set a default rate which will be added to either the employee's setup or within the pay run. This value can be overridden.
   8. Limit (optional) - When a value is specified here and the pay item is used in the pay run, the amount will only calculate up to that value.
5. Select Create.

Disabling a company contribution

When a Company contribution item has been disabled, the status is updated to Inactive and the pay item will not be available for selection in the pay run.

To disable a Reimbursement item:

1. Go to Payroll, Payroll settings, then Pay items.
2. Select the Company contributions tab.
3. Select the Action menu (the 3 dots), located at the end of the Company contribution item row you wish to disable.

1. Select Disable and confirm by selecting Yes, disable
2. The Company contributions item will show the status as Inactive.

Reactivating a company contribution

To reactivate a Company contributions item:

1. Go to Payroll, Payroll settings, then Pay items.
2. Select the Company contributions tab.
3. Select the Action menu (the 3 dots) against the Company contributions item you wish to activate

1. Select Reactivate and confirm by selecting Yes, reactivate
2. The Company contributions item will show the status as Active

Deleting a company contributions

To delete a Company contributions item:

1. Go to Payroll, Payroll settings, then Pay items.
2. Select the Company contributions tab.
3. Select the Action menu (the 3 dots) against the Company contributions item you wish to delete

1. Select Delete and confirm by selecting Yes, delete
2. The Company contributions item will be no longer be displayed

Read more

• Learn how to pay company contributions in a pay run
• Learn how to add a company contribution to an employee's pay setup