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Managing Company Contributions

Company contributions can be created in Reckon Payroll and added to an employee's pay setup, to be paid each pay run, or selected to be used within a pay run.

Company contributions do not affect the employee’s net total therefore does not show on the pay slip. This pay item type is typically used for internal use to track extra company benefits, shares etc

When used in a pay run, the pay item is selected from within the Company contributions section and as above, fields displayed are dependent upon the type of setup

For information on how to pay a Company contribution item see paying company contributions and for more detail on adding a Company contribution to an employees pay setup, see adding company contributions to an employee

Adding a company contribution

To add a Company contribution item:

  1. Select Settings
  2. Select Pay items
  3. Select Company contribution tab. Displayed will be a list of any any prior created Company Contribution
    items.
  4. Select Create pay item and then Company contribution, or if there are no existing Company contribution pay items, select Create company contribution item from the pay items screen.
  5. Enter the data based on the Company contribution
    1. Company contribution item name
    2. Description (optional)
    3. Expense Account - the relevant Account to be selected from the drop down list
    4. Liability account (optional) - the relevant Liability Account to be selected from the drop down list. Either liability account or supplier is required.
    5. Supplier (optional) - select the relevant Supplier from the drop down list or create a new option to create a new supplier
    6. Calculation basis - options are
      1. Unit - enables the entry of a unit and value
      2. Hourly - enables the entry of a unit and hourly rate
      3. Fixed amount
    7. Default rate (optional) - you can set a default rate which will be added to either the employee's setup or within the pay run. This value can be overridden.
    8. Limit (optional) - When a value is specified here and the pay item is used in the pay run, the amount will only calculate up to that value.
  6. Select Create.

Disabling a company contribution

When a Company contribution item has been disabled, the status is updated to Inactive and the pay item will not be available for selection in the pay run.

To disable a Reimbursement item:

  1. Select Settings
  2. Select Pay items
  3. Select Company contributions tab.
  4. Select the Action menu (the 3 dots), located at the end of the Company contribution item row you wish to disable.
  5. Select Disable and confirm by selecting Yes, disable
  6. The Company contributions item will show the status as Inactive
Company contributions items that are part of a draft pay run or associated with an employee's pay setup, cannot be made inactive.

Reactivating a company contribution

To reactivate a Company contributions item:

  1. Select Settings
  2. Select Pay items
  3. Select Company contributions tab.
  4. Select the Action menu (the 3 dots) against the Company contributions item you wish to activate
  5. Select Reactivate and confirm by selecting Yes, reactivate
  6. The Company contributions item will show the status as Active

Deleting a company contributions

To delete a Company contributions item:

  1. Select Settings
  2. Select Pay items
  3. Select Company contributions tab.
  4. Select the Action menu (the 3 dots) against the Company contributions item you wish to delete
  5. Select Delete and confirm by selecting Yes, delete
  6. The Company contributions item will be no longer be displayed
Company contributions items that have been used in a pay run, or associated with an employee's pay setup, cannot be deleted.

How did we do?

Managing Pay items for Back Payments, Commissions, Bonuses and similar payments

Manage Leave Balance for Pay Slips in Reckon Payroll

Related Articles

Paying a Company Contribution
Adding a Company Contribution to an Employee
When opening payroll wrong company appears
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