Table of Contents

Creating a Pay Run - Payroll App

New Pay run

  1. To create a Pay run, select Pay runs from the bottom of the screen.
  2. Next, Tap the plus icon in the top-right hand corner of the screen.
  3. Select New pay run from the menu.

Pay run details

You can use a Pay schedule, which will populate the Pay date, Pay period, and select Employees based on the schedules settings when creating a new pay run. You will be able to edit the Pay date and Employees included in the pay run, but not the dates for the Pay period. For information on how to create a Pay schedule see Manage pay schedules.

If you are not using Pay schedule, you will need to:

  1. Select the Pay date. This is the date you are paying the employees.
  2. Then choose the Pay period by selecting the first day in the pay period and the last day of the pay period. Note: The last day of the pay period may be different from the Pay date.
  3. Select the Employees that are being paid in this pay run.
    You can also add a new employee from this screen.
  4. Tap Done
  5. Select the Pay items options
    No matter which option you select, you can modify their pay items in the next step.
  6. Tap Create

Pay details

To enter or edit the pay details for an employee:

  1. Select the employee
  2. Tap Edit on the card
Earnings & leave
  1. Tap Add item
  2. Tap Earning item
  3. Select the Earnings item from Termination, Normal, Overtime, Leave, or Variable
  4. Tap Done
  5. Enter Rate and the Quantity (hours) worked. You can also enter details for the Period (optional) if you required.
  6. Tap Done
  7. If need to add another Earnings item, tap Add item, enter the Rate and the Quantity (hours) worked. You can also enter details for the Period (optional) if you required.
  8. PAYG tax Tax withheld will be automatically calculated.

Allowances
  1. Tap Add item
  2. Tap Allowance item
  3. Select the Allowance name
  4. Tap Done.
  5. Enter the Rate.
    Based on the Allowance setup some allowances will also require Quantity (units) to be entered.
  6. Tap Done.
  7. If need to add another Allowance item tap Add item, enter the Rate and Quantity (units) if applicable.

Deductions
  1. Tap Add item
  2. Tap Deduction item
  3. Select the Deduction name
  4. Tap Done
  5. Enter the Rate and Quantity (units)
  6. Tap Done
  7. If need to add another Deduction item tap Add item, enter the Rate and Quantity (units) if applicable.
PAYG Tax

You can overwrite the calculated PAYG tax amount.

  1. Tap on Tax withheld
  2. Tap Enter custom tax with amount toggle.
  3. Enter the Custom tax withheld amount.
  4. Tap Done to save.
Superannuation

Any Super item included as part of an employees Pay setup will be automatically calculated based on the Pay items in the pay run. If you need to add additional Super items they need to be added from the Superannuation tab in the employee profile.

Completing the pay run

Once all the employee pay details have been entered you will need to complete the pay run.

To complete the pay run:

  1. Tap Mark as paid.
  2. There is a confirmation pop up where you have the option to Change paid date, or Mark paid.
  3. Tap Mark as paid to finalise the pay run. The pay run can be reverted to draft by tapping the 3 dots in the top right hand corner.
  4. Tap Continue to declaration to get ready for submission of the Single Touch Payroll (STP) data to the ATO.

STP submission

After tapping Continue to declaration you will need to:

  1. Enter your Name on the declaration for the single touch payroll (STP) data.
  2. Acknowledge and select the declaration checkbox.
  3. Tap Submit to ATO.

A message will display saying your pay run has been submitted and is being processed by the ATO.

Email Payslips

  1. Tap Send pay slips to email the pay slips to the employees.
  2. Optionally, you can add your email address to receive a copy of the pay slips.
  3. Select the employees to email and tap Send pay slips now.
    Employees with Reckon Mate app set up will receive a notification when a pay slip is sent. Refer to this help article to learn about about the free Reckon Mate app.

Adjustments

If you are correcting information previously submitted, select the Submit as an adjustment option. You also have the option to complete and adjustment for any corrections to a submitted pay run.

Refer to this help article to learn about update pay STP submission.

Single Touch Payroll

Under the Pay runs selection, there is the option to view the Single Touch Payroll submissions.

Tapping Single Touch Payroll with show all STP submissions to the ATO and the status.

Statuses are:

  • Draft - The STP submission has not been sent to the ATO.
  • Pending - The STP submission has been sent to the ATO and is awaiting review.
  • Success - The STP submission has been successfully received and processed by the ATO.
  • Error - The STP submission was sent to the ATO but was not successfully processed. Please review the errors returned by the ATO, make corrections and resubmit.

Need more help?

Ask the Reckon Community at: https://community.reckon.com/

Or Log a Support Ticket: https://www.reckon.com/au/support/

How did we do?

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