List Limitations in Reckon Accounts (previously QuickBooks QBi series) 2008/09 and later

Legacy KB ID: 258

Question

What are the limitations in Reckon Accounts ( previously QuickBooks) QBi series (2008/09 and later)?

Answer

Reckon Accounts (previously QuickBooks) can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computer’s disk space and memory than by Reckon Accounts.

Each List in Reckon Accounts has a maximum number of items it can contain, as shown in the following tables below.

Reckon Accounts Accounting to Reckon Accounts Premier

Account List

10,000

Name list*

14,500

Item List (Group items can contain only 20 individual items)  

14,500

Class List

10,000

Terms List

10,000

Customer Type List

10,000

Shipping Method List

10,000

Customer Message List

10,000

Payment Method List

10,000

Memorised Transaction List

14,500

Memorised Report List

14,500

Template List

10,000

Payroll Item List

10,000

To Do Note List

10,000

Job Type List

10,000

Sales Rep List

14,500

Price Level List

100

Tax Code List 

10,000

Currency List

10,000

Attribute Definitions List

10,000

Vehicle List

10,000

Workers Comp Code List

10,000

Billing Rate Level List 

100

Payment Template List

10,000

U/M Set List

100,000

Payroll Schedule List

200 

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 14,500 combined.


Reckon Accounts  Enterprise

Name List *

1,000,000

Item List

1,000,000

Memorised Transaction List

29,000

Memorised Report List

29,000

Sales Rep List

29,000

Price Level List

200

Shipping Method List

10,000            

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 1,000,000 combined)


Exchange Rate limitations:

Large exchange rates: click here.

*Overflow*:  click here.



Practical Limitations

Reckon Accounts is designed, typically, for small businesses with 20 or fewer employees and annual revenue of less than three million dollars. The ideal use of Reckon Accounts is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.

The rate of growth of Reckon Accounts company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.

For example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.

If performance becomes an issue or you decide you do not want to keep detailed transactions for prior years, you can clean up your Reckon Accounts data file. Information on cleaning up your data file can be found via the Help menu in Reckon Accounts and will explain what is involved and what should be done before cleaning up your data file.

Please be sure to create and check you have at least one backup file before you make any changes.


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