Transaction count Limitations in Reckon Accounts data file

Legacy KB ID: 258

Question

What are the transaction count limitations in Reckon Accounts?

Answer

Reckon Accounts can handle a maximum of 2 billion transactions. The maximum number of transactions is limited more by your computer’s disk space and memory than by Reckon Accounts.

When attempted, you may encounter the following error:

Each List in Reckon Accounts has a maximum number of items it can contain, as shown in the following tables below.

Reckon Accounts Accounting to Reckon Accounts Premier

List Type	Maximum
Account List	10,000
Name list*	14,500
Item List (Group items can contain only 20 individual items)	14,500
Class List	10,000
Terms List	10,000
Customer Type List	10,000
Shipping Method List	10,000
Customer Message List	10,000
Payment Method List	10,000
Memorised Transaction List	14,500
Memorised Report List	14,500
Template List	10,000
Payroll Item List	10,000
To Do Note List	10,000
Job Type List	10,000
Sales Rep List	14,500
Price Level List	100
Tax Code List	10,000
Currency List	10,000
Attribute Definitions List	10,000
Vehicle List	10,000
Workers Comp Code List	10,000
Billing Rate Level List	100
Payment Template List	10,000
U/M Set List	100,000
Payroll Schedule List	200

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 14,500 combined.

Reckon Accounts Enterprise

List Type	Maximum
Name List *	1,000,000
Item List	1,000,000
Memorised Transaction List	29,000
Memorised Report List	29,000
Sales Rep List	29,000
Price Level List	200
Shipping Method List	10,000

* Employees, Customers, Suppliers and Other Names added together cannot exceed the 1,000,000 combined)

Exchange Rate limitations:

Large exchange rates: click here.

*Overflow*: click here.

Practical Limitations

Reckon Accounts is designed, typically, for small businesses with 20 or fewer employees and annual revenue of less than three million dollars. The ideal use of Reckon Accounts is to keep at least two years of detailed transactions in a company data file so that you can run comparative reports and have prior-year project information.

The rate of growth of Reckon Accounts company data files varies significantly from company to company. There is no "average" or "typical" data file size, since businesses track different information. How quickly a file grows depends on the number of transactions, the amount of information entered per transaction, and the number of "links" per transaction.

For example, someone who enters 500 1-line invoices per month might find that their data file is smaller than another person who enters 100 5-line invoices per month, while someone who usually receives five separate payments per invoice would have a larger file than someone who typically receives only one payment per invoice.

If performance becomes an issue or you decide you do not want to keep detailed transactions for prior years, you can clean up your Reckon Accounts data file. Information on cleaning up your data file can be found via the Help menu in Reckon Accounts and will explain what is involved and what should be done before cleaning up your data file.

Please be sure to create and check you have at least one backup file before you make any changes.

Need more help?

Ask the Reckon Community at: https://community.reckon.com/