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About the Profit and Loss by Classification report in Reckon One

Learn how to run and customise the Profit and Loss by Classification report in Reckon One, so you can see your income, expenses and profit for a particular classification (for example, for a particular division, sales team or location).

Before using the report

This report is only available if you have enabled classifications in your book.

About the Profit and Loss by Classification report

Use the Profit and Loss by Classification report to see your income, expenses and net position for a particular period, broken down by classifications that have been assigned to line items within transactions.

The report shows the balances of Expense (and Other Expense), Income (and Other Income) and Cost of goods sold accounts, broken down for each classification.

Run the report

  1. In the Reporting menu, select Reports.
  2. Click Generate on the Profit and Loss by Classification report (found in the Financial category).
  3. Select your Reporting period, the time range you wish to see data for.
  4. (Optional) Select your Comparison period, if you wish to see data for your reporting period compared to another time range. This will show a variance for each classification in dollar and percentage amounts.
  5. (Optional) To customise the report further (including sorting, filtering and choosing data to show), click Show more options. Follow our detailed steps for customising your report.
  6. Click Refresh to update the report with your selections.

Customise your report

You can customise the information shown in your report and sort and filter data:

  1. In the Reporting menu, select Reports.
  2. Click Generate on the Profit and Loss by Classification report (found in the Financial category).
  3. Click Show more options.
  4. Once you've made your customisations, click Refresh to update the report.

Sort by account order, name, or code

To sort your data, select an option in the Sort by dropdown:

  • Account order (to sort by your chart of accounts order)
  • Account name (to sort alphabetically by account name)
  • Account code (to sort numerically by account code)

Choose the level of sub accounts shown

To choose whether to show all sub accounts or select the level of sub accounts shown, use the Sub accounts dropdown.

Filter by project

To filter by project:

  1. In Projects, select:
    1. All to show all projects
    2. Selected to choose specific projects to show.

Filter by classification

You can filter by classifications that have been assigned to line items within transactions:

  1. In Classifications, select:
    1. All to show all classifications
    2. Selected to choose specific classifications to show. This will show a list of possible classifications, along with the option to select No classification if you wish to show data that doesn't have a classification assigned.

Show or hide columns

To show or hide columns in the report:

  1. In Columns, select checkboxes against the columns you want to show.

Choose reporting basis

  1. In Reporting basis, select Cash or Accrual.

Show or hide zero balances

  1. In Other options, select Show Zero balances to include accounts that have a zero balance.

Show or hide net position summary

  1. In Other options, select Show net position summary to show a higher level view of your net position, without account-specific details.

Choose report orientation

  1. In Orientation, choose whether you wish the report to show in portrait or landscape (your selection will also apply when exporting the report).

Read more

How did we do?

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