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Process multiple pay periods in a pay run in Reckon One

Learn how to pay an employee for multiple future pay periods in a single pay run and have PAYG tax calculated correctly. This is especially useful for holiday periods (for example, when paying employees in advance before Christmas or extended leave).

This article is about the new pay run editing experience, accessed via the banner shown when you edit an employee's pay within a pay run. Learn how to switch to the new experience.

Before you start

Before you start, you'll need to have created a draft pay run in Reckon One.

Adjust employee's pay for multiple periods

  1. In the Payroll menu, click on Pay runs.
  2. Click on the pay run you wish to edit.
  3. Click on the employee's name.
  4. In the editing screen, review the standard pay items (for example, ordinary hours) and adjust these to cover the total for the periods the pay run covers. For example, if an employee normally works 40 hours per week and you’re paying 3 pay periods in advance, enter 120 hours (40 × 3).

Learn how to edit an employee's pay in a pay run.

Set the number of pay periods for tax

If paying an employee for multiple pay periods, you'll need to enter the number of pay periods to ensure tax is calculated correctly.

Reckon One will use the total income across the entered number of periods to calculate PAYG tax and include any other applicable tax components (such as offsets, Medicare Levy, and HELP/HECS repayments).

You can only set the number of pay periods at the individual employee level, not for all employees at once.

  1. In the Payroll menu, click on Pay runs.
  2. Click on the pay run you wish to edit.
  3. Click on the employee's name.
  4. In the editing screen, scroll to the PAYG (tax) section.
  5. Enter the number of pay periods in the Pay periods field. The employee's usual pay frequency in weeks (if they have a pay schedule set) will show next to the field, for reference. For example, if you're paying 3 weekly pay periods at once, enter 3.
  6. Click Save changes.
  7. Review the information to ensure that the PAYG withholding amount looks reasonable for the total payment being made.
If you had previously entered a custom tax amount and then change the number of pay periods, Reckon One will ignore that custom tax amount and recalculate tax based on the number of pay periods you’ve entered. You can choose to override the tax again manually if needed.

Finalise the pay run

Once you’ve checked all employees and are happy with the pay run, the next step is to prepare for ATO submission, submit the pay run to the ATO and pay your employees. Learn more about the steps involved and how to process and finalise a pay run.

Read more

How did we do?

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