Reckon One: Receive Money

Receive money allows you to record money coming into to your bank account. This is also known as Receipt. Receipts are the amount of cash a business received. Receipts are cash sales, as well as money received on a customer's account. You can print/email Payment Receipt.

Receipts permission

The set of receipts permission govern what actions a user can perform on the book.

View : Allows user to view the receipt list and receipts. User cannot modify or create new receipt.

Create and edit : Allows user to view, create and edit but not delete a receipt.

Delete : Allows users to view, create, edit and delete a receipt.

Print and email : Allow users to view, print and email a receipt.

All : Allows users to perform all of the above.

Receive money access

To navigate to the Receive money list, expand Day to Day menu and in the Money In section select Receive money. If you want to create a receipt from any page on Reckon One, click Quick Add drop down menu on the banner and select Receive money. 

Receive money list

The Receive money list shows all receipts that are created. The list can be filtered for All transaction, Not reconciled or Reconciled to be displayed by clicking on the relevant tab. You can customise what columns to display on the Receive money list by using the Spanner Icon and select what columns to be displayed (or not) on the screen.

Not reconciled and Reconciled tabs shows the reconciliation status of the receipts. When a receipt is reconciled, it will be shown in the Reconciled tab. When the receipt hasn't been reconciled yet, it will appear on the Not reconciled tab.

Create receipt

To create a new receipt transaction click on Add on the Receive money list. Select a customer contact and the bank account you want to deposit the payment to. The Amount can be entered by deselecting Use transaction total or the amount will be calculated from the transaction total below. 

In the Allocate tab at the bottom of the Receive money screen, you will see (if they exist) a list of existing Reckon One transactions (e.g. invoices) for the customer that you can allocate the receipt to. Alternatively, you can create a new transaction to allocate the receipt to.

Allocate the receipt to an existing Reckon One transaction

To allocate the receipt to an existing Reckon One transaction:

1. Click on the transaction in the Allocate tab.
2. If you wish, change the dollar amount in the How much to allocate column.
3. Save the receipt.

Create a new transaction to allocate the receipt to

To create a new transaction:

1. Select the New tab.
2. (Optional, if classifications is enabled) Enter a classification for the transaction. Learn how to assign classifications to transactions and line items.
3. Click Add row.
4. Select either an item or account, and fill in any other details for the line item.
5. Save the receipt.

To Edit or Delete a receipt, click on the relevant payment in the Receive money list then revise, delete or view the history of the customer payment as required. Click Save & close to return to the Receive money overview.

Print and email receipt

You can print and send the receipt to the customer via email after the receipt is saved. Click on Print hyperlink to print the receipt as a PDF.

Click Send via email to email the receipt. You can add the customer email and customise the message. To preview the receipt, click on the Receipt hyperlink on the footer of the message box.

You can customise the receipt email from General settings → Email settings.

Receiving payment from invoice

Learn how to receive payment on an invoice.

How to video

Making a cash sale.