BAS and Tax Reports do not match after paying a Bill using the Write Cheque facility.

Legacy KB ID: 3596

Question

My BAS report does not match my Tax Reports after I paid an outstanding bill using the Write Cheque facility.

Answer

To get this problem you processed a bill in the following manner:

1.    Entered the bill, net and tax, through the Enter Bill facility;

2.    Paid the bill, net and tax, through the Write Cheque facility;

3.    Applied the Write Cheque to the bill in Pay Bills facility using the Set Credits function.

To avoid this error you should use the Pay Bill facility to pay bills that have been entered into Reckon Accounts.

 

 

There are 2 methods you can follow to rectify the incorrect entry.

 

Solution 1 – pay the bill using the preferred Reckon Accounts facility of Pay Bills

Delete the existing Write Cheque entry:

1.    In the Supplier Centre, click on the Supplier then double click on the Write Cheque entry,

a.    click on Ctrl and D to delete it and click OK,

b.    close the Write Cheque form;

 

2.    In the Supplier transaction area there will be another entry of the type Bill Pmt – Cheque for the amount of the tax.  This was created when the Write Cheque was applied to the Bill. 

a.    Delete it by double clicking on the entry,

b.    press Ctrl and D to delete it and click OK,

c.    close the Write Cheque form;

 

Pay the bill using the Pay Bill facility.

Click on New Transactions and select Pay Bills;

·         tick the bill to be paid;

·         ensure the correct bank account and date is selected;

·         click on Save & Close;

·         enter the same cheque number that was originally used.

This process will need to be followed for every bill paid by the Write Cheque facility.

Run your Tax Reports and the BAS report and they should correspond.

 

Note:  if the Write Cheque entry has already been reconciled, deleting that transaction will cause your next reconciliation open balance to be incorrect.  You will need to redo the reconciliation that included this transaction. 

 

Solution 2 – remove the tax from the Write Cheque entry

1.    In the Supplier Centre, click on the Supplier then double click on the Write Cheque entry;

 

2.    Blank out the Tax column – this will remove the tax amount and Reckon Accounts will automatically enter a second line for the tax amount;

 

3.    Delete the second line – highlight the second line, click on Edit and select Delete Line;

 

4.    Adjust the net amount to include the total gross value of the bill;

 

5.    Click on Save & Close;

 

6.    In the Supplier Centre for the Supplier, there will be another entry of the type Bill Pmt – Cheque for the amount of the tax.  This was created when the Write Cheque was applied to the Bill. 

a.    Delete it by double clicking on the entry

b.    press Ctrl and D; click OK to delete. 


This process will need to be followed for every bill paid by the Write Cheque facility.

Run your Tax Reports and the BAS report and they should correspon

Need more help?

Ask the Reckon Community at: https://community.reckon.com/

OR

Raise a Support Ticket: https://www.reckon.com/au/support/ticket/

 

How did we do?

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BAS form format is unknown. This file will not be saved or exported

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