Payroll Premier: Deductions and Allowances report incorrectly on the Payment Summary

Legacy KB ID: 3603

Question

Why are my Deductions and Allowances reporting incorrectly on the Payment Summary?

My deductions and allowances payroll items are properly configured and Deduction and Allowance reports show the correct amounts.

Answer

The Payment Summary is configured to display information according to the Date Paid, regardless of the company file’s printing preference. However, Deductions and Allowances will still show amounts according to the company file’s printing preference.

This problem will appear where your last pay of the financial year has a pay end date on or before the 30th June and a date paid on or after 1st July. 

The Payment Summary will display all other components on a Date Paid basis and so exclude the last payment, but the deductions and allowances will be displayed on a Pay End Date basis and include the last payment. 

Solution

Change printing preferences to Date Paid:

  1. Click on File, then Preferences, then Printing
  2. In the Print By box, choose Date Paid.
    Changing this preference will re-index your company file.  The time this re-indexing will take depends on the size of your file.  Large files with over 100 employees may take over half an hour to re-index.
  3. Check the Payment Summaries again.
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