Process a pay run in Reckon One

This article explains how to draft and submit a pay run in Reckon One.

Learn how to process a pay run in the payroll mobile app.  

Before creating a pay run

Before creating a pay run, make sure you've set up your book by reviewing and adjusting your payroll settings. It's also helpful to: 

• create employee super funds
• create any pay items you require 
• create pay schedules to easily pay employees on a regular basis
• enter pay details in the employee record. 

Create a draft pay run 

To create a draft pay run:

1. In the Payroll menu, select Pay runs (or click on Quick add in the top right, then select Pay run)
2. Click Add pay run.
3. Select the Pay schedule, if you're using one.
4. Edit the Pay run name, if you wish.
5. Select the Pay date and Pay period. 
6. Choose from the Pay items options: 

• Select Use default pay items if you wish to include pay items that have been made default in the employee Pay setup.
• Select Copy Pay Items from last pay run to use the same pay items used in the last pay run.
• Select Add pay items manually if you want to add and edit all pay items once the pay run is created.

1. (Optional) Exclude any employees as required or leave them all selected. 
2. Click Create.
3. Click the pencil icon next to an employee to edit their pay, including:

• pay items including Earnings & leave, Allowances, PAYG tax, Deductions, reimbursements, company contributions and Superannuation. 
• the pay run classification (if classifications are enabled in the book) to track pay items and pay run transactions across locations, departments or cost centres.

Learn how to preview pay slips from a draft pay run.

Prepare for ATO submission

The next step is to click Mark as paid to prepare the pay run for submission to the Australian Taxation Office (ATO). Once marked as paid:

• the pay run will no longer be a draft (instead, it will have a status of Paid)
• you will see new options to View and send pay slips, Generate ABA file (if you've selected the Automatic payments option in Settings), Submit to ATO and Revert to draft under the Options dropdown menu
• if you selected Automatic payments in payroll settings, salary and wages payments will be recorded in Reckon One for all employees in the pay run.
• Employees will be able to see and download pay slips in the Reckon Mate app.

Generate an ABA file to pay employees in a batch (optional)

If you have selected the Automatic payments option in payroll settings, you can generate an ABA file from the pay runs screen on any pay run marked as paid. An ABA file allows you to pay your employees in a batch (a single transaction).

You must have entered all required details for an EFT account in Reckon One, and there must be employees in the pay run that have direct deposit or EFT as their payment method.

1. In the Payroll menu, select Pay runs.
2. Select the relevant pay run with a status of Paid.
3. Click Generate ABA file.
4. Your ABA file will download and a bank payment (ABA file) will be created in Banking > Bank payments.
5. Once you have your ABA file, you can upload it to your bank.

If you don’t have automatic payments set up, you’ll need to manually record employee payments and generate an ABA file from the Bank payments screen.

Submit pay run to the ATO

To submit a pay run to the ATO:

1. Click Submit to ATO.

1. If you have already submitted the pay run to the ATO and are making adjustments, select Send as an update.
2. Enter your name in the Name field.
3. Click Submit to ATO.

Read more

• Learn how to view and send pay slips
• Learn how to process a termination pay
• Learn how to add your tax agent or advisor details so they can submit data to the ATO on your behalf
• Learn how to create an ABA file to pay PAYG tax and other deductions in a batch