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Reckon One - Reckon Cloud POS

Reckon Cloud POS integrates with Reckon One and users can post End of Day (Z Report) as a Journal (summary) to their connected book. To be able to integrate, user needs to have an active Book, either of their own or a shared book.

 

Integration setup:

Only users who have been assigned "Management & Cashier" role can access Management System

  1. Go to Management System > PREFERENCES > Accounting Software
  2. Next to Reckon One logo, click Connect to Reckon One button
  3. You will be taken to Reckon One Integration Settings page
    1. Here you have 4 drop-down menu:
      1. Select your Book: Select the Reckon One book that you want to connect with where End of Day transactions will be posted
      2. Sales account: Select the Income type account that you want to use to track the sales. This account will be used in the Journal that will be created when End of Day is posted
      3. Tax code for transaction with tax: Tax Code that will be used for transactions in Cloud POS that had tax amount so that your Tax Reports will show correct amounts
      4. Tax code for transaction without tax: Tax Code that will be used for transactions in Cloud POS that did not tax amount so that your Tax Reports will show correct amounts
      5. Cloud POS Bank Account in Reckon One: There'll be a 5th text box that will appear once you click Finish button. This Bank account is created so that Cloud POS can post End of Day transactions as a Journal. Users can then transfer the amount out from this account to their relevant account(s). For example: Cash received might go to one bank account and EFTPOS might be in a different bank account.
         
    2. Import Items (optional): You can import your Items from your Reckon One Book to Reckon Cloud POS. It's a one-way import -  that means only items created in Reckon One can be imported, not the other way around. If an existing item's name of your Reckon Cloud POS Store matches with an item from Reckon One, it will be updated to Reckon One's Item record. If you make any changes to an item in Reckon Cloud POS, syncing again will replace the record with the details from Reckon One. We recommend you to update your Items in Reckon One and then perform Sync to update the Items in Reckon Cloud POS.
    3. Import Customers (optional): You can import your Customers from your Reckon One Book to Reckon Cloud POS. It's a one-way import - that means only Customers created in Reckon One can be imported, not the other way around. If an existing Customer's name of your Reckon Cloud POS Store matches with a Customer from Reckon One, it will be updated to Reckon One's Customer record. If you make any changes to a Customer in Reckon Cloud POS, syncing again will replace the record with the details from Reckon One. We recommend you to update your Customers in Reckon One and then perform Sync to update the Customers in Reckon Cloud POS.

 

If your Sales and/or Tax rate drop-down menu do not show a new Account or Tax Rate that you have created after you granted access, click the Refresh button next to the drop-down to obtain latest data from your Reckon One Book
If you cannot see Cloud POS Clearing Account section in Reckon One integration's Settings page, that means the account has never been created. This is because you are integrating with this Reckon One Book for the first time. Once you click Finish, Reckon Cloud POS will create this Bank account in Reckon One. Next time you click Edit from Accounting Software page's Reckon One section, you will find it on the Settings page.
RCPOS Cash Register Clearing Account: Please do not update this account in your Reckon One Book. Doing this might cause the integration to stop working. This Bank account is created by Reckon Cloud POS which is used in the Journal posted once you complete End of day (Z).

 

 

Importing Items

To import Items from Reckon One into Reckon Cloud POS, you will need to tick "Import Items" tick box from Reckon One Integration Settings page.

You can access this page when you integrate Reckon Cloud POS with Reckon One for the first time or by going to Management System > PREFERENCES > Accounting Software > Reckon One > Edit.

 

Important Note

We import the Gross Price of the Items from your Reckon One Book and automatically set the status of the Prices are displayed as of your Items in Reckon Cloud POS to Including Tax. You can access this settings section from Management System > PREFERENCES > In Store > Price Information. 
Due to the automatic change of this status, your existing Items which were not imported from Reckon One, (i.e. Items that were created within Reckon Cloud POS), will also get updated. You might have to update their Prices to reflect the correct Gross amount.

 

 

 

Importing Customers

To import your Customers from Reckon One into Reckon Cloud POS, you will need to tick "Import Customers" tick box from Reckon One Integration Settings page.

You can access this page when you integrate Reckon Cloud POS with Reckon One for the first time or by going to Management System > PREFERENCES > Accounting Software > Reckon One > Edit.

 

 

Sync

Syncing allows you to import new Items and Customers from Reckon One, as well as update the existing Items and Customers with the latest information from Reckon One.

 

Note: Sync button will only show if you had ticked Import Items and/ Import Customers in the Reckon One Integration Settings page. 
To change the settings, click on the Edit button and tick the Import options.

To sync:

  • Login to Management System > PREFERENCES > Accounting Software
  • Next to Reckon One section, click Sync. 

 

When you Sync, your existing Items and Customers in Reckon Cloud POS will be replaced with the data from Reckon One. For example: Name, Price/Cost, Customer details etc. 

 

 

End of Day (Z Report) - automatically posting to Reckon One

Once the user has turned on Reckon One Integration, after completing an End of Day (Z Report) from a Cash Register, data from that End of Day (Summary) will be posted as a journal to their Reckon One book. User will get the confirmation status of the End of Day post.

 

If it's successful, it will show the screen below. However, if something goes wrong, user will get the error message on the same screen. User should contact Support team or try to post it manually (see next section).

 

 

End of Day (Z Report) - History and manually posting to Reckon One

Users can view the history of their End of Day (EOD) data in Management System. This is where they can find out the status of EOD that was posted to Reckon One and can retry posting if it wasn't posted automatically once EOD was completed at a Cash Register.

 

To view the EOD history: 

  1. Go to Management System
  2. From REPORTS > go to Z Report Archive
    POSTED: EOD was posted successfully to Reckon One
    Retry: Click on this button to post the EOD to Reckon One again
    Cancel: Cick on this button if user wants to cancel this post
  

 

Viewing End Of Day (Z) in Reckon One

EOD transactions that are posted successfully to Reckon One can be viewed by going to Reckon Cloud POS Bank.

To access the transactions:

  1. Login to Reckon One book
  2. From Banking > select Bank accounts
  3. You will then find Cloud POS Cash Register bank account in the list
  4. Click on the applicable month (example: FEB)
  5. You can now view the list of transactions that were posted by Reckon Cloud POS. To view details, click on "Details" icon from the top right of a transaction line

Sales and Tax related reports will show these amounts. If you want to allocate these transactions to other accounts, you can modify the journal or transfer money to other account.

 

Disconnecting the Reckon One Integration

To disconnect the Reckon One integration, you will need to:

  1. Login to Management System > PREFERENCES > Accounting Software
  2. Click Disconnect button

 


Need more help?

Ask the Reckon Community at: https://community.reckon.com/categories/reckonone

Or

Log a Support Ticket: https://www.reckon.com/au/support/

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