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Pay method and other Employee setting changes after importing from Migration Assistant in Reckon Accounts 2023

The following issue when completing the STP Phase 2 Setup was identified in the Reckon Accounts 2023 R1 and Reckon Accounts Hosted 2023 which were released on 13 June 2023 .

This issue has now been resolved on the following dates
Reckon Accounts Desktop on 19 June 2023
Reckon Accounts Hosted overnight on 20 June 2023

PROBLEM

Pay Method

The employee's Pay Method from the Payroll and Compensation Info is being updated from Bank (Online)/Cash to Cheque after importing changes from the Migration Assistant through Complete STP Phase 2 Setup option.

Bank Details on the Direct Deposit window will still be present.


This affects the ability to see and export the pay cheques to the ABA file for the bank to process.


Leave Details

  1. Year begins on month
  2. Rounding of the Hours accrued per hour paid


Other settings

  1. Payroll and Compensation Info > Use time data to create paycheque checkbox
  2. Employment Info > Cessation Type if present


SOLUTION

Reckon Accounts 2023 Desktop:
Download and install the latest version of Reckon Accounts 2023 R1.

Reckon Accounts 2023 Hosted:
The release was automatically applied, as you launch Reckon Accounts Hosted 2023 after 21 June 2023 you will be logged into the latest version.


How do I check which 2023 R1 version I am using?

Reckon Accounts Desktop

Check the Timestamp of the downloaded file
  1. Find Reckon_Accounts_Business_Range_2023_R1.exe
  2. Right-click and select Properties
  3. Go to Digital Signatures and see Timestamp
  4. The date must be 19 June 2023. If it is not, then you must download the latest version and reinstall your Reckon Accounts 2023.


Reckon Accounts Desktop & Hosted

Check the version stamp within Reckon Accounts 2023 R1
  1. In Reckon Accounts, go to Employees > Tax Table Information
  2. Click on the Tax Table Info button
  3. See Tax Table Version page, and there will be a version stamp of v1.0.1. If the version is not present, then you must download the latest version of Reckon Accounts 2023.


SCENARIOS

The following scenarios are for users who upgraded to Reckon Accounts Desktop & Hosted 2023 between 13 June to 18 June for Desktop and 13 June to 20 June for Hosted.

Scenario 1: I've upgraded to Reckon Accounts 2023 but have not launched the Migration Assistant

  1. Note down your changes i.e. transactions, new names, etc
  2. Check your Reckon Accounts 2023 R1 version and ensure you are using the latest version.
    1. If the version stamp is not found, uninstall your current Reckon Accounts 2023 ➡ (only applies to RA Desktop)
    2. Then, download and reinstall the latest version of Reckon Accounts 2023 R1 ➡ (only applies to RA Desktop)
  3. Restore your backup
  4. Proceed in using the Migration Assistant to update your Employees and Payroll Items to STP Phase 2 compliant changes.

Scenario 2: I've upgraded to Reckon Accounts 2023 and have made significant changes

If restoring a backup is not possible, and you have decided to continue, please read on below.
  1. Update your Employees manually
  2. Update your Payroll Items manually

EMPLOYEES

Update the required employee STP Phase 2 fields manually:

  1. Payroll and Compensation Info:
    1. Set the Income Type and other supporting fields

INCOME TYPE

SUPPORTING FIELDS

ADDITIONAL FIELDS

  • SAW - Salary and Wages
  • CHP - Closely Held Payees

STP Tax Category (if applicable)

  1. Medicare Levy Surcharge
  2. Medicare Levy Reduction
    (No. of Dependants)

WHM - Working Holiday Maker

Home Country

-

SWP - Seasonal Worker Programme

-

-

VOL - Voluntary Agreement

  • Contractor ABN
  • Use Commissioner's Instalment Rate (if applicable)

-


  1. Employment Info:
    1. Check the Employment Type
    2. Add the Cessation Type for terminated and released employees


PAYROLL ITEMS

Update the Tax Tracking Type required for payroll items STP Phase 2 manually:

  1. Go to List > Payroll Item List
  2. Double-click to edit a payroll item
  3. Click Next to Tax Tracking Type page
  4. Click on the dropdown and select the relevant Tax Tracking

GROSS EARNINGS

PAID LEAVE

ALLOWANCES

LUMP SUM

SALARY SACRIFICE

  1. Overtime
  2. Bonus and Commissions
  3. Directors' Fees
  1. Leave – Cash out of leave (C)
  2. Leave – Unused Leave on Termination (U)
  3. Leave – Paid Parental (P)
  4. Leave - Workers Compensation (W)
  5. Leave – Ancillary and Defence Leave (A)
  6. Leave – Other Paid Leave (O)
  1. Allowance – Cents per Kilometre
  2. Allowance – Award Transport Payments
  3. Allowance – Laundry
  4. Allowance – Overtime Meal Allowances
  5. Allowance – Domestic or Overseas Travel and Accommodation
  6. Allowance – Tool Allowances
  7. Allowance – Tasks
  8. Allowance – Qualifications/Certificates
  9. Allowance – Other
    1. Allowance – Other (Non Deductible)
    2. Allowance – Other (Uniform)
    3. Allowance – Other (Private Vehicle)
    4. Allowance – Other (Home Office)
    5. Allowance – Other (Transport/Fares)
    6. Allowance – Other (General)
  1. Lump Sum W
  1. Salary Sacrifice Super (S)
  2. Salary Sacrifice Other Employee Benefits (O)


Scenario 3: I've completed the Migration Assistant but have not processed a pay

If restoring a backup is not possible, and you have decided to continue, please read on below.
Time Data & Leave Details
Compare using the Reckon Accounts 2022 Company file.
  1. Edit an Employee > go to Payroll and Compensation Info tab
  2. Check the mark for Use time data to create paycheque checkbox
  3. Then, click on Leave Details button and check:
    1. Year begins on month
    2. Rounding of the Hours accrued per hour paid


Pay Method
  1. Go to Reports > Employees & Payroll > Employee Contact List
  2. Click on Modify Report and select Pay Method column


  1. Go to Filters tab
  2. Choose the Filter: Pay Method and the value: Cheque


  1. View the employees that are switched to Cheque
You can also use the same report from Reckon Accounts 2022 to check the previous employee settings.


  1. Double-click on an employee line to open the card
  2. Go to Payroll and Compensation Info tab
  3. Update the Pay Method
  4. Repeat Steps 6 to 8 for all affected employees un​til the report is cleared


Scenario 4: I've completed the Migration Assistant and have also processed a pay

  1. Delete the pays
  2. Follow steps on Scenario 3
  3. Reprocess your pays


Need more help?

Ask the Reckon Community at: https://community.reckon.com/categories/reckonaccounts

Or Log a Support Ticket: https://www.reckon.com/au/support/

How did we do?

Including PAYE tax on Employee Share Scheme component in a regular pay

Change of my Payroll item Tax tracking type doesn't change

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