Table of Contents

Assigning YTD values to employees in Reckon One

Overview

When changing from another software provider to Reckon One, you can enter against each employee so correct values are displayed on the employee's pay slip and reported to the ATO.

Before entering the YTD values, either zero out the values in your old software, or enter your previous BMS ID into Reckon One. This makes for a seamless transition as employees will only see the one entry in MyGov.

In Reckon One you can:

  • select the relevant ATO reporting category
  • select the income type where applicable
  • enter multiple instances of the same pay item in a book that has switched to STP Phase 2 when:
    • needed for auditing purposes
    • the same pay item needs to be reported to the ATO differently, for example, where Long Service leave needs to be reported as Lump Sum B and as Lump sum A, code R.

Entering YTD values

  1. Go to Payroll, then Employees.
  2. Select an employee, then Edit details and go to Step 3 Initial YTDs of the wizard > Edit.
Initial YTDs screen in the Edit employee wizard.
  1. Select the financial year from the dropdown menu.
  2. Select Add against the relevant pay item type.
  3. Select the pay item from the drop-down list. The fields displayed are dependent upon the pay item type and setup.
  4. Enter the values, ensuring you complete all mandatory fields.
  5. Select Add to save the YTD values.
  6. The values are reflected in the Initial YTDs screen and can be displayed in the Payroll Summary report and other relevant reports (by selecting Yes to Include YTD in the report options). For a YTD value to display in a report, the Effective date entered for the YTD value must fall within the reporting period chosen.

Earnings & leave values

Once a pay item has been selected, and the gross amount entered, select the STP reporting type. Your choice of reporting type will change the options in the STP reporting category.

If the earnings item is tax free (not required to be reported to the ATO), the STP reporting type, category field and income type field will not be displayed.


Allowance values

If the STP reporting type is INB, the reporting selections will default to the pay item setup. If the reporting type is ETP, the reporting category and tax component fields are available for selection.

If the pay item does not have Show as allowance for STP checked, the STP reporting categories are not relevant and wont be displayed.


PAYG values

The selection for reporting PAYG tax is either Gross or ETP. When selecting ETP, the reporting category is also required.


Deduction values

STP reporting type is always INB for Deductions. Like Allowance, the STP reporting category will default to the pay item setup.

If the deduction type is Union/Professional association fees or Workplace giving, the STP reporting category is displayed, but not editable. It will default to the correct category based on the pay item setup.

For any deduction pay items that have been set up as salary sacrifice (that is Deduction Type is Other and the Deduct from gross before calculating withholding is checked), the STP reporting category will default to Other employee benefits.

Where the deduction pay item has been set to Other and the Deduct from gross before calculating withholding is not checked, the values are not required to be sent to the ATO and therefore the reporting categories will not be displayed.


Reimbursement values

As these values are not to be reported to the ATO, the reporting categories will not be displayed.


Company contribution values

Like reimbursements, company contribution values are not required to be reported to the ATO, so reporting categories will not be displayed.


Superannuation values

For superannuation, the reporting selections will default to the pay item setup.

Where the item type is set to Productivity, Spouse deduction or Member voluntary, the STP reporting category is not available, as these values are not required to be reported to the ATO

When the superannuation item type is set to Salary Sacrifice, the STP reporting category will default to Salary sacrifice and will report to the ATO under Salary sacrifice and RESC.

When the superannuation item type is Employer additional, the STP reporting category will default to RESC.

When the superannuation item type is Super guarantee or Collective agreement, the STP reporting category is not available and will automatically report to the ATO under Super.


FBT values

A pay item is not required for selection to report FBT values. The STP reporting type defaults to INB and you can select either Reportable fringe benefit amount (non-exempt) or Reportable fringe benefit amount (exempt).


Need more help?

Ask the Reckon Community at: https://community.reckon.com/categories/reckonone

Or log a Support Ticket: https://www.reckon.com/au/support/

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