YTD figures do not reset on the first pay of the new financial year.

Legacy KB ID: 3640

Question

Why didn’t the year-to-date figures on the payslips of my first pay run of the new financial year not reset?  They are showing the totals from the 1st of July of the previous year. 

 

Answer

You will encounter this situation if you are paying (Date Paid) employees in July but the last day of the pay period (Pay End Date) is in June. 

Payroll Premier is configured to put pays into the financial year according to the Date Paid.  YTD on payslips are configured to display in the financial year according to the Pay End Date. 

To reset the YTD figures for this first pay of the new financial year you will need to change the Pay End Date of the pays to the 1st of July.

 

Detailed Instructions

******  2015/16 users should refer to KB5309   ******

1.    On the List of Employees screen right-click the employee and select Show Employee Pays;

2.    Highlight the first pay in July of the new financial year then double click it to open the pay details;

3.    Change the Pay Ending Date to the 1st of July and click OK;

4.    Repeat this process for all Employees;

5.    Rebuild the data file:

a.    Click on File and select Rebuild Data files

b.    Select a location to save the backup (do not override existing backups) and click OK;

c.    On the Rebuild Data Files Screen, tick all boxes excepting the two relating to Super ( boxes 2 & 6) and click OK;

Your payslips will now include this pay in the YTD figures for the new financial year. 


Additional Note
The rebuild will go through all your employees, current and terminated.  If you have a large number of total employees then this process may take a long time.  You must allow Payroll Premier to complete the rebuild on its own accord.  Do not cancel the rebuild.

 

Need more help?

Ask the Reckon Community at: https://community.reckon.com/reckon.

 

How did we do?

The Payment Summary doesn't print with headings or boxes around the fields.

Why can I not see deductions, allowances, sundries, etc when editing pays?

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