Deleting a payrun will still report on the Banking and Class Reports

Legacy KB ID: 2561

Question

Why after I've deleted an employees payrun do some reports continue to show the transaction?

Answer

Although Payroll will allow users to delete specific pay run transactions, it's preferable if the user restores a backup of the datafile previous to the pay run.

See Payroll help index for more information under "Restore".

In the situation where restoring the datafile is not available, we suggest you to rebuild the payroll datafile after deleting transactions.

The items required to be rebuilt are:
-Fix Invalid Pay Records
-Fix Or Remove Invalid Other Records

To rebuild a payroll data file;
1) Choose File menu > Rebuild Data Files.
2) Backup the file to the desired location.
3) In the 'Rebuild Data Files' screen select; 'Fix Invalid Pay Records' and 'Fix Or Remove Invalid Other Records'.
4) Click 'Ok'.

The data file will now be rebuilt and all reports should now reflect the correct transactions.

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