Why isn't my leave liability reduced in QuickBooks when someone takes sick leave or special leave in Quicken Payroll?

Legacy KB ID: 2408

Question

Why isn't my leave liability reduced in QuickBooks when someone takes sick leave or special leave in Quicken Payroll?

Answer

When sick leave or special leave is taken in Quicken Payroll and the pay information transfered to QuickBooks, there is a missing transaction that should reduce the leave liability and decrease the leave expense (the expense is put against gross wages when leave is taken).
There are 2 ways to get around the problem:


1. Process the pay in QuickPayroll as Annual Leave. Enter the details of the pay as per usual, however, select Annual Leave as the pay rate. Once the pay has been processed, export the information across to QuickBooks. The pay will appear in QuickBooks correctly (you may wish to edit the journal memo comments from annual leave to sick/special leave)


Now edit the pay in QuickPayroll and change the line containing the leave information from Annual Leave to Sick/Special Leave.
Once this is done, the amount of hours accrued on each leave type will need to be updated. To do this, edit the employee’s record and go to the Leave tab. Increase the Annual Leave figure (Hrs accrued to date)  by the amount of leave which was paid out and decrease the Sick or Special leave figure (Hrs accrued to date) by the amount of leave which was paid out.
Save these changes and all figures will now be correct.


2. The other workaround is to add the missing journal entry to QuickBooks:
Create a Journal entry which debits the Leave Accrued liability account and credits the Leave Accrued expense account. The amount is the GROSS amount of the total amount of LEAVE paid for that pay i.e. if 10 hours of leave were paid at $15.00 / hr, then enter $150.00. Each line should also contain the employees name in the Name column.

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