Duplicate Payroll Accounts

Legacy KB ID: 1621

Question

Why do I have duplicate Payroll Accounts?

Answer

For previous users of QuickBooks with Quicken Payroll.

If you have upgraded from version 9 or below of QuickBooks, you will find that the following duplicate accounts appear in your COA.

-  *Payroll Expenses (an Expense account).
-  *Payroll Liabilities (an Other Current Liability account).
-  Payroll Expenses (an Expense account).
-  Payroll Liabilities (an Other Current Liability account).

We recommend that you merge your old accounts into these new ones by removing the asterisk symbol that appears against the name. For assistance in merging accounts, in the online help type merging, accounts.

The merging of the accounts can only be done if you have not enabled payroll. If you already have payroll turned on, go to Preferences/Employees & Payroll and choose “No Payroll” or “Payroll Reports” only, and then continue to merge the accounts by editing and removing the asterisks (*) before both the *Payroll Expense and *Payroll Liability accounts. Then change the preferences back to “Full payroll features” to continue with the payroll implementation.

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