Question marks in the Data Auditor section when using the Audit Company File Wizard in QuickBooks 2006/07

Legacy KB ID: 2135

Question

Why do I have question marks in the Data Auditor section when using the Audit Company File Wizard in QuickBooks 2006/07?

Answer

If multi-currency is enabled and a forign currency transaction or account exist, the Audit Company File results may display a Question mark on the first 2 lines of the Data Auditor Window (Reconcile invoices.. & Reconcile purchases..) This happens when the foreign currency used is different when calculated to that of the 'current exchange rates'.

Note - This is only in effect when foreign currency is used, if home currency is the only currency used and you still have a 'Question Mark' see below:

If you have this 'Question Mark' on the 'Reconcile invoices with linked recievables' line and you are not using Foreign currency then this be an indication that either of the following is true:

a) There may be a broken link in your data file which could indicate a form of data corruption
b) You have invoices currently marked as pending

To check if you have pending invoices do the following:

Open QuickBooks if you havent already done so
Open the 'Transaction List by Customer' Report, from the file menu select 'Reports' then 'Customers & Recievables' and click 'Transaction List by Customer'
Select 'Modify Report' then under 'filters' choose to filter the report by 'Transaction Type' -> 'Tax Invoice' and then by 'Posting Status' -> 'Non-posting' then click 'OK'
If you have found pending non-posted invoices do exist then the 'Question Mark' is normal and just an indication that you have them.

Note - The 'Data Auditor' does not illustrate that there is something wrong, rather that this is questionable, hence the ‘question mark’ icon and not a ‘cross’ icon.

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