About negative inventory quantities in Reckon One

Learn how to use negative inventory quantities in Reckon One, so you can continue creating transactions even when you don’t have enough stock on hand. This may be useful if your business needs to sell before stock arrives (for example, in the case of drop-shipping or just-in-time purchasing), or if physical stock is on hand but you haven't yet recorded it in the system.

Negative inventory allows you to add item quantities that exceed the quantity on hand to transactions and create and save transactions involving items that have a negative quantity on hand.

To use negative inventory quantities, you must be using the inventory feature in Reckon One.

Before you start

It’s strongly recommended that you consult your bookkeeper or accountant before using negative inventory quantities, because using this feature can affect:

• estimated average cost
• cost of goods sold
• the accuracy of some inventory reports

Turn on negative inventory quantities

1. Click the Administration menu (the cogwheel icon) in the top right, then select Settings.
2. In the Day to day section, click on Items and inventory.
3. Turn the Negative inventory quantities toggle on.
4. Review the confirmation message, which explains what happens when negative inventory quantities are turned on.
5. Click Turn on negative inventory.

When the toggle turns green, negative inventory quantities is turned on, and you will be able to:

• add item quantities that exceed the quantity on hand to transactions
• create and save transactions involving items that have a negative quantity on hand

You will see warnings in both scenarios, but they won't stop you from saving with the transaction.

Read more

• Learn about the inventory feature in Reckon One
• Learn how to adjust stock quantity or value