Year to date figures on Leave Reports and Payslips do not match Employee’s Record

Legacy KB ID: 5131

Question

Why are the year-to-date figures on the Leave Reports and payslip different to the Employee’s Record since upgrading to Accounts Business 2014?

 

Answer

Accounts Business 2014 contains a new feature to monitor Leave accrued and taken.  As a result Accounts Business 2014 cannot use the data from two different methods in the one report or form.  The Employee Record does track the data from both methods. 

At the start of the new financial year (1st July, unless specified differently) the YTD figures will be zeroed and the reports, payslips and Employee Records will be in line again. 

 

Reckon apologises for the inconvenience caused.

 

Workarounds

These workarounds are offered as a suggestion to have Payslips show the correct number of hours.  Not all workarounds will be applicable in all circumstances, nor will they cover all issues involved.

 

Before starting we recommend you make a fresh backup of your company file.

 

To locate pays you have modified:

1.    Run a Payroll Transactions by Payee Report

1.    Add the Entered/Last Modified column

2.    Select ‘Last Financial Year’ as the date range

3.    Filter the Report for “Entered\Modified – This Payroll Year

4.    The Report shows you pays from last year that were edited this year.  One or more of these pays in the report has caused the issue.

 

Workaround 1 – make changes in pre-upgrade version

5.    Restore the last backup of 2013;

6.    Make the changes to employee pays

7.    Upgrade the file

8.    Re-enter data from time of upgrade.

 

Workaround 2 – Adjust Employee record directly.

1.    Undo changes to pre-upgrade pays

2.    Manually change Hours Available and Hours Used this Year in the Employee Record.

3.    If necessary, adjust pays in post upgrade period to adjust for changes in payroll items used that could not be made in pre-upgrade period

4.    Run a Payroll Transactions by Payee Report

5.    Add the Entered/Last Modified column

6.    Select ‘Last Financial Year’ as the date range

7.    Filter the Report for “Entered\Modified – This Payroll Year

8.    You’ll end up with a report like the below, which shows you pays from last year edited this year, one or more of the pays in the report has caused the issue..

 

Need more help?

Ask the Reckon Community at: https://community.reckon.com/reckon.

 

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