Unable to view previous bank reconciliation reports

Legacy KB ID: 3749

Question

Why has Reckon Accounts lost some of my older Bank Reconciliation Reports?

Answer

The number of Bank Reconciliation Reports that Reckon Accounts Premier and Enterprise will store is limited to 120 reports created in QuickBooks 2002 and later versions.  Bank Reconciliation Reports created before QuickBooks 2002 will not be retained. 

When the limit is reached, the oldest Bank Reconciliation Report will be deleted to make way for the new Bank Reconciliation Report.  

Reckon Accounts Pro, Plus and Accounting only retain the last Bank Reconciliation Report created. 

Operational Note

Bank Reconciliation Reports are generated based on information in the file at the time they are requested. They are not snapshots of the previous activity. If reconciled transactions are modified or deleted, the reports will reflect those changes and may differ from printed reports you keep on file.


Workaround

Reckon Accounts Premier and Enterprise

When you are approaching the limit, you can save older Reconciliation reports as either an Excel file or PDF file

To create an Excel file:

1.    Create a folder like Bank Reconciliations in Reckon Accounts’ common area for export files:

a.    Windows7 & Vista:  C:\ProgramData\Intuit\QuickBooks 20xx-xx\<version>20xx-xx\<QBi file>\Export Files\

b.    Windows XP:  C:\ProgramData\Intuit\QuickBooks 20xx-xx\<version>20xx-xx\<QBi file>\Export Files\

2.  Open the old Bank Reconciliation Report, select Transactions cleared plus any changes made to those transactions since the reconciliation:

    1. This report will show the current state of each transaction cleared in your previous reconciliation for this account;
    2. Transactions that have been deleted or assigned to another account will no longer show;
    3. This report will open as a Reckon Accounts report.

     3.  Click Display then click on Export to send the information to Excel;

4.  Give the file a unique and methodical name containing the date the reconciliation was made – eg, BRjun2005, or BR20050630.

QuickBooks Pro users can export their Bank Reconciliation file to an Excel file.

 

To create a PDF file:

Do the same as above, but when the report is displayed click on File then Save as PDF.

Or,

1.    Open the old Bank Reconciliation Report, select Transactions cleared at the time of reconciliation:

a.    This report is a snapshot of your previous reconciliation, and shows you what was reconciled;

b.    This report will open as a PDF file;

c.    To print this report, click the Print icon at the top of the PDF window or right-click on the report and then click Print.

  1. Click Display.

3.    Print the report, but choose your PDF writer – like Adobe Acrobat, PrimPDF, cutePDF – and save to the Bank Reconciliation folder with an unique name. 

 

Reckon Accounts Pro, Plus and Accounting

To keep a computer file of the current report:

  1. Open the Report and click on Print;
  2. In the Settings tab, click the radio button by File and select the type of file to save and click Print;
  3. Select a location and unique name and click Save.
  4. Use your Spreadsheet program like Excel to view the file – you will need to format that file for easy viewing;
  5. Save the file in the Reckon Accounts common area (see above:  ...\Export Files\ Bank Reconciliations\) in your preferred spreadsheet format. 

 

To save the file as a PDF:

  1. You will need a PDF writer like Adobe Acrobat, PrimoPDF or CutePDF;
  2. With the Bank Reconciliation report open, select Print;
  3. Choose your PDF printer rather than your paper printer;
  4. Select the Reckon Accounts common area (see above:  ...\Export Files\ Bank Reconciliations\) and give the file an unique name and click Save.

 

How did we do?

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