End of Year Process of Payment Summary, Magnetic Media form and EMPDUPE file creation.

Legacy KB ID: 1216

Question

It's the end of the financial year and I need to print the employee's Payment Summaries and send my EMPDUPE file to the ATO, what do I have to do?

Answer

The information below relates to the 2007/08 QuickBooks and financial year.  Click here for KB 4155 for information relevant at 30/6/2011 and for QuickBooks QBi series



QuickBooks is only designed to print Payment Summaries on plain paper which is not an accepted format. The ATO accepts Payment Summaries via two methods:

  • QuickBooks Electronic file (Empdupe)
  • Print out using ATO provided stationery

Note: You will need to hand write the Contact Name (Payroll) when printing out payment summaries.

The ATO has specified a new format for the INB payment summary for pays from July 1, 2007 and beyond with the new payment summaries there is no longer a need for a separate payee’s tax return copy. Only one copy is given to each employee and the employee keeps this for their own records. There is also no longer a need for a separate Notice to payee.

QuickBooks can create the EMPDUPE file an employer is required to send to the ATO.

To do this;

1) Go to the 'Employees Navigator' and select 'Process Payment Summaries'.
2) Tick the employees a payment summary needs to be created for.
3) Click on the 'Electronic File' button.
4) In the 'Save In' screen choose a location to save the file and click 'Save'.

Along with this file you must also submit the "Magnetic Media Information" form, you can obtain a copy from the ATO website at: https://www.ato.gov.au/content/downloads/MEI30459PSARMagMediaV8.pdf

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